Tyler County Clerk

 
 

Tyler County Clerk

Neil A. Archer, II
(term expires - 2022)
 

Deputy Clerks

Sarah Jane Smith
Chief Deputy Clerk

Amy Jo Glover
Chief Deputy Clerk

Kim Loudin
Deputy Clerk

Sandy Thomas
Deputy Clerk

Toni VanCamp
Deputy Clerk

Brenda Moore
Deputy Clerk

 

County Clerk Duties

The office of the County Clerk is established by Article 9, Section 12 of the West Virginia Constitution.

The County Clerk's duties include:

  • Issuance of marriage licenses, birth, marriage and death certificates
  • Record births, marriages and deaths in the county
  • Serve as Chief Voter Registration Official for the county; register qualified voters
  • Maintain custody and integrity of the county’s voting machines, ballot boxes and other election supplies
  • Conduct training sessions for poll clerks and other election officials prior to their service
  • Serve as the recorder of all documents
  • Keep records of County Commission transactions
  • Keep minutes of all County Commission meetings
  • Responsible for the bookkeeping of the county including budget, accounting and payroll
  • Assist the County Commission in their absence
  • Responsible for public notice of all Commission meetings
  • Serve as Secretary to the Civil Service Commissions
  • Provide notary services (Not Statutory Duty)
  • Issue military service discharge records
  • Probate wills and assist in administration of estates
  • Conduct absentee voting and early voting, prepare ballots, accept candidate filings, and other election-related duties
  • Commission Meeting Agenda –The Tyler County Commission meets the 2nd and 4th Tuesday of every month from 9:00am to completion in the Tyler County Commission Room. To be placed on the Agenda, please call no later than Thursday prior to regular scheduled meeting YOU MUST CALL (304) 758-4110 TO BE PLACED ON THE AGENDA

Contact Our Office

Office Hours:
Monday through Friday 8:00am to 4:00pm
Mailing Address:

Tyler County Clerk
P.O. Box 66
Middlebourne, WV
26149

Office Address:

Tyler County Courthouse
121 Main Street
Middlebourne, WV
26149

Phone: 304-758-2102 Ext. 3
Fax: 304-758-2126

Get Directions

 

Estates

The County Clerk has the following duties relating to Estates:

  • Record and probate wills
  • Appointment of fiduciaries in estate matters
  • For any questions regarding the fiduciary and probate service, contact the Tyler County Clerk’s office by phone or email at: tvancamp@clerk.state.wv.us


The Fiduciary & Probate department is open Monday – Friday 8 am - 4 pm, please arrive no later than 3 pm to open an estate to allow sufficient time.

Please call (304) 758-4104 to schedule an appointment.


What to bring with you:
In order to be appointed as a Personal Representative of an estate, you will need to bring the following information:

  • A certified copy of the decedent’s death certificate. If the death certificate is not available, you may use the obituary in its place.
  • The ORIGINAL will and/or codicil, if there is one.
  • The decedent’s Social Security Number.
  • Names and addresses of heirs
  • In cases where there is NO will, you will need to make arrangements to bring someone, other than yourself, and who owns real estate in West Virginia to accompany you. If you are an out of state resident, you will need to be bonded through a bonding insurance company.
  • Once all information is provided, you will need to sign papers to appoint you as the Personal Representative. The fee to qualify as a Personal Representative is normally between $50 and $70.

 

Elections

The County Clerk has the following duties relating to Voter Registration & Elections:

  • Chief election official for the county
  • Maintain county voter registration records
  • Prepare ballot
  • Conduct absentee and early voting
  • Prepare and supply all material for election day
  • Conduct poll worker training
  • Tabulate election results
  • Residents of Tyler County can register to vote at the Tyler County Clerk’s Office or online.
  • For any additional questions regarding voter registration, contact the Tyler County Clerk’s Office at tylercounty@wvsos.com.

 

Sample Ballots

Once ballots are prepared for an election cycle, sample ballots will be posted here for Early Vote and Election Day.

 

Election Results

Results of an election will be posted here once all results are tabulated.

 

Birth, Death and Marriage Application

You may obtain copies of vital records from the Tyler County Clerk’s office in person with proper identification and by providing the necessary information. You may also complete the online application and mail it to the Tyler County Clerk’s office along with a copy of your valid drivers license, check or money order and a self-addressed stamped envelope.

Cost for these records are $5 each.

 

DD214 Military Discharge Records

If you recorded your military discharge in Tyler County, you may receive a copy, free of charge. You will need to complete the application as well as show proper identification.

 

Applying for a Marriage License

You may also apply for a Marriage License at the Tyler County Clerk’s Office. Both parties applying for a marriage license must be present when applying. For in-state residents, at least one applicant must be a resident of Tyler County.  If both applicants reside out of state you may obtain a license from any County in WV. You must be at least 18 years of age or if 17 years of age you must have custodial parental consent. When you apply you will need the following information:

  • Driver’s License or birth certificate as proof of age.
  • Social security number
  • Your town and state of birth
  • Your parents’ full name (mother’s maiden name) and place of birth
  • If you have been previously married you will need to know the date of final divorce order or date of previous spouse’s death.

The License is valid 60 days from date of issuance and must be signed by the officiant and returned to the clerk’s office in order for the marriage to be recorded. Once the marriage is recorded the Clerk’s Office will mail you one copy, free of charge.

Cost of the Marriage License is $56.00 or $36.00 with proof of marriage counseling.


Document Recording

The County Clerk’s office is responsible for recording and preserving records for Tyler County residents. Documents can either be brought to the office or can be mailed to: PO Box 66 Middlebourne, WV 26149. Please provide a self-addressed stamped envelope for return.

  • The documents will be returned, by first class mail, after the recording process has been completed.
  • Documents are required to be ORIGINAL documents
  • Notarized signatures are required
  • All deeds recorded in West Virginia are subject to Transfer Tax. This fee is based upon the consideration (purchase price) listed on the deed.
  • Sales Listing Forms are required for ALL deeds and all documents with consideration.
  • The Transfer Tax Fee is $5.50 per $1,000.00 of the purchase price.
  • A two-inch margin is required at the top right-hand corner of the first page of recording
  • We do not accept recording after 3:30 pm.

For questions on recording, please call 304-758-2102 (ext. 3) or email slthomas@clerk.state.wv.us


County Finance

The County Finance department handles the General County Fund Budget and all other Excess Levy and Fund Budgets for the Tyler County Commission; including payroll for approximately 65 county employees.

This department also processes the accounts payable for the Tyler County Commission. If you are vendor doing business with the county, you may call Amy Jo Glover, Chief Deputy Clerk at 304-758-4109 or email at aglover@clerk.state.wv.us.